Best monday.com Subitem Rollup Apps Compared (2026)

Direct answer: if you only need to glance at a total, monday.com’s built-in subitem summary is enough. If the rolled-up value has to do something (trigger an automation, feed a formula or dashboard, or just show up in an export), you need an app that writes to real columns. As of July 2026 the main options are SubItems Pro (by Velo, that’s us: flat plans from free, 10 column types, 25 functions, filtered rollups, plus bulk create/clone/edit), Rollup Subitems by Excellent Team (one-time pricing, the long-standing incumbent), and Subitem Rollup Pro by Tivio (subscription, rollup-only). We call out where each one wins, including when it isn’t us.

Disclosure: we build SubItems Pro. Facts below are accurate as of July 2026 to the best of our knowledge. Check each vendor’s listing for current pricing.

Why the native subitem summary usually isn’t enough

monday.com can show a summary of subitem columns on the parent item (“Show summary on parent item”). It’s useful and it’s free. But it’s a mirror column, and mirrors have hard limits:

• Mirror values can’t drive most automations (“when parent total changes, notify…” won’t work).
• Formula columns and many integrations can’t read them reliably.
• Exports and some dashboard widgets treat them as empty.
• You can’t summarize into a different column type (e.g., a % progress number from statuses).

Every rollup app on this list exists to close that gap: they compute the aggregate and write it into a normal column.

The contenders at a glance

	SubItems Pro (Velo)	Rollup Subitems (Excellent Team)	Subitem Rollup Pro (Tivio)	Native summary
Writes to real columns	Yes	Yes	Yes	No (mirror)
Rollup column types	10 (Numbers, Status, Date, Timeline, Rating, Checkbox, Hour, Time Tracking, People, Dropdown)	Numbers, Status (RAG), more	Numbers-focused + status	Numbers, Status, Date, Timeline
Functions	25 (SUM, AVG, %, thresholds, mirrors, unions…)	Core aggregations	Core aggregations	Fixed per type
Filtered rollups (count only matching subitems)	Yes (paid plans)	CSV-style filters	—	No
Status → parent status logic	ALL_DONE, MOST_COMMON, THRESHOLD_STATUS	RAG statuses	Limited	No
Time Tracking rollup	Yes	No	No	No
People rollup (union of assignees)	Yes	No	No	No
Bulk create / clone / edit subitems	Included	No (separate apps)	No	No
Pricing model	Flat plans: Free, $8–$118/mo, all features on all plans	One-time per board pack (≈€97–€1,625)	Subscription $39–$239/mo by board count	Free
Free tier	Yes (1 board, 1 rule)	No (paid packs)	14-day trial	Yes

When each option is the right choice

Choose the native summary if…

You just want to see a sum or progress bar on the parent and never need that value in an automation, formula, or export. Zero cost, zero setup. Start here. If you never hit the mirror-column wall, you don’t need any of us.

Choose Rollup Subitems (Excellent Team) if…

You strongly prefer one-time pricing over subscriptions and mainly need classic number rollups. It’s the longest-standing app in this niche (since 2022) with a mature install base. Trade-offs: board-pack pricing gets expensive as you scale boards, and there’s no bundled bulk-operations tooling.

Choose Subitem Rollup Pro (Tivio) if…

You want a minimal, rollup-only tool and its board tiers match your account. It launched in May 2026 with the same “real columns, not mirrors” positioning. Trade-offs: it starts at $39/mo with no free tier, and covers fewer column types and functions than the alternatives.

Choose SubItems Pro if…

• You want every rollup type free and to pay only for volume — the free plan includes all 25 functions on 1 board.
• You need rollups the others don’t have: Time Tracking totals, People unions (all subitem assignees mirrored to the parent), Dropdown label unions, or threshold statuses (“when 80% of subtasks are Done, set the parent to Ready for review”).
• You need filtered rollups — sum only billable hours, count only client-facing tasks.
• You also do repetitive subitem work: SubItems Pro bundles bulk create (up to 50 per item), clone-as-template, and bulk edit in the same app, so you’re not buying three tools.

The full feature list is in the SubItems Pro user guide.

What about “Subitems Pro Automations” by Workflow Boost?

Similar name, different product. Worth clarifying because people mix them up. Subitems Pro Automations (Workflow Boost) is an automation recipe pack: prebuilt “when subitem X, do Y on parent” recipes. It’s a good fit if your need is event-driven actions rather than continuously-synced aggregate values. It is not affiliated with SubItems Pro by Velo, and neither app replaces the other.

How to set up a subitem rollup (SubItems Pro example)

1. Add the Rollup Sync board view to your board.
2. Authorize the app once (monday.com OAuth prompt).
3. Add a rule: source subitem column → function → parent target column. Example: Status → PERCENT_BY_LABEL("Done") → Numbers column "Progress %".
4. Optionally add a status filter so only certain subitems count.
5. Enable auto-sync. Webhooks keep the parent updated from then on; Sync now recalculates on demand.

Setup takes about two minutes per rule; syncs are unlimited and don’t consume plan actions.